Journal Entries
Post balanced entries for accruals, reclassifications and adjustments. Changing a posted entry reverses it and posts a replacement, so both stay on record.
Use a journal entry to post directly to the ledger: an accrual, a reclassification or a period-end adjustment. You enter the debits and credits yourself, on as many lines as you need.
Invoices, categorized bank lines and depreciation all become journal entries too. The Journal entries tab on the Transactions page lists every one.
Posting an entry
- Set the date and memo
The date decides which period the entry falls in. Write the memo for whoever reads it a year from now.
- Add lines
Each line is an account with a debit or a credit. Add as many as the entry needs.
- Balance it
Debits must equal credits to the cent. The running total shows the difference, and the entry can't save until it's zero.
- Post
The entry appears in the general ledger, the trial balance and every report that reads from them.
Posted entries aren't edited
Correcting a posted entry adds a new entry and leaves the original as recorded. A Trail line on the entry links the original to its corrections.
Every route into the ledger has to balance: entries you type, imports and the assistant's drafts. Lejr has no way to write an unbalanced entry.
Good to know
- Each entry has an activity log showing who posted it and when. For assistant entries it includes the request.
- To fix a miscategorized bank line, change its category instead. The result is the same, and it teaches the suggestions.
Common questions
- Can I delete a journal entry?
- Yes. Delete in a transaction's menu posts a reversing entry, so the journal keeps the history, and removes the row from the list. A transfer comes off both accounts. To fix an amount or account instead, edit the transaction and Lejr posts the correction.
- Can the assistant post journal entries?
- Yes. By default it shows every line for approval first. Setting its Banking & transactions group to Allow (Settings → Assistant → Permissions) lets it post without asking. Voiding always asks.